The Contract Total Lock is to ensure the Progress Payment Claim Stages don't adjust when making quantity or cost changes to the original price while running the job. The Contract Total Lock also allows you to manually override the original Contract Total if required.
Once you have locked the Contract Total you shouldn't have to unlock it again. If you have to Unlock the Contract Total, the Total will re-balance to any previous changes made. However, if you've unlocked it by mistake, you can always override the Contract Total with the original Contract Total. Then check the Progress Payments claim stage totals have adjusted back to their original totals.
If the Contract Total has been manually adjusted, then the Contract Total Adjustment amount will show at the bottom of the Cost Schedule. The cost adjustment difference will either show as a job profit in green or a job loss in red.
Contract Total Lock
|To open the Contract Total Lock, double left click the padlock next to the Contract Total.|
|Contract Total (Adjustment)||The Contract Total can be adjusted by entering the required Contract Total into the Contract Total Lock window field of the job. This should only be used when using a standard Progress Payment Stage Claim. It can be helpful to round your Contract Total to a required Contract Total sales price.
Lump Sum or Cost Plus
Do not adjust the Contract Total when using a Lump Sum or Cost Plus Claim Method, as this will cause balancing issues when claiming your expense Invoices against your quoted Cost Centre budgets. If you need to add an adjustment amount, it is best added to a Work Group. e.g. Client Contingency.
|Purchase / Work Orders||The Contract Total Lock allows you to Add and Remove Items and or adjust their quantities within the original quote without it adjusting the Progress Payment claims. This is mainly used for populating your job orders with the items you require when running your job. Quote item adjustments are normally made to populate the correct items for your orders.
See Purchase & Work Orders to learn more ►
|Progress Payments||When the Contract Total has been locked, it will only allow you to setup progress payment claims to the Contract Total locked amount. Then a Contract Total adjustment can only be made through job Variations or Job Specifications PC & PS item balances.
Unlocking the Contract Total will cause SoloAssist to re-calculate the Contract Total to any adjustments made to date. If you have done this, then you will need to open the Contract Total Lock window and re-enter the original Contract Total amount again, then lock it. You should then find that your Progress Payment claim stages have re-balanced correctly to the Contract Total amount.
If you have run the job with the Contract Total unlocked and made adjustments that have effected the Contract Total amount, and you have raising progress payment claims as well, then after re-entering the Contract Total and locking it, you will need to re-enter the Progress Payments Sales Invoices with the payments received in date order from the start of the job to re-balance the claim stages. You may also have to Un-Approve then Re-Approve some of your Variations so each claim stage balances correctly.
|Variations||Do not unlock the Contract Total when raising Variations. Your Variations will still balance in Cost Control and Progress Payments.|
|Profit & Loss||Track by Cost Control
When locking the Contract Total, this still enables you to track job costs in Cost Control even if you have added or removed items within the original quote after the Contract Total has been locked. You will notice the Cost Control Cost Centre Budgets will adjust accordingly to your job changes.
Track by Cost Schedule
When adjusting and locking the Contract Total, it enables you to see a Profit or Loss balance to what has actually been quoted. This balance will then appear at the bottom of the Cost Schedule located above the Contract Total.